Membership contact Committee (Standing)

 

Purpose

Contacts the membership about IAAP meetings, activities and events as directed by the Board of Directors.

 

Time Involvement

1 hour per month

Committee Structure (Optimal)

·         Committee Chair

·         1 Committee Member

 

Budget

·         Refer to the fiscal budget for committee planning purposes.

 

Skill Building

Attention to detail                                                  Communication (Written & verbal)

Coordination                                                           Follow-through

Networking                                                              Organization

People skills                                                            Personal interaction

Planning                                                                   Responsibility

Setting & meeting deadlines                                 Thinking outside the box

 

Guidelines

All efforts of the Membership Contact Committee should be guided by IAAP’s Vision, Mission, and Purpose statements (see Tab 1).

 

 

Responsibilities

1.      Recommendation:  Meet the first part of the fiscal year to determine timelines and delegate responsibilities.

2.      Email reminder about monthly meetings to members.

3.      Email members about chapter activities at the Boards request.

4.      Update your Committee binders with pertinent information and bring your binder with you to all Chapter and Board meetings that you attend

5.       Ensure all documentation is in your binder before forwarding the binder to the newly selected committee chair at the transition meeting in July.

6.      Attend all Board meetings or provide a report to your Board representative prior to each Board meeting.

a.       Dates and location are noted in Tab 1 of this binder.

 

Timelines

Monthly

·        Friday before Monthly Meeting – Email members reminder about meeting and any other information the Board has asked you to send.

·        Fourth Monday of each month – Submit your committee Report to your Board representative, unless you plan to attend the Board meeting on that Tuesday.

June

·        15th – Submit fiscal year-end report to Chapter President.

o   Form is located on our website (www.iaap-tulsa.org).

July

Transfer binder to new committee chair at transition meeting.