Roster Committee (Standing)

Purpose

Shall be responsible for publishing and maintaining an up-to-date roster of Tulsa Chapter Members and, if requested by the Chapter President, a Yearbook.  This Committee also provides the mailing labels for the Newsletter Committee.

Time Involvement

10-15 hours a year

Committee Structure (Optimal)

·         Committee Chair

Budget

·         Refer to the fiscal budget for committee planning purposes.

Skill Building

Attention to detail                                                      Communication (Written & verbal)

Coordination                                                               Decision making

Follow-through                                                           Networking

Organization                                                               People skills           

Personal interaction                                                   Planning      

Project planning                                                         Responsibility       

Setting & meeting deadlines                                     Teamwork  

Thinking outside the box                                         

Guidelines

All Roster Committee efforts should be guided by IAAP’s Vision, Mission, and Purpose statements (see Section One).

Responsibilities

1.      Recommendation:  Meet the first part of the fiscal year to determine timelines and delegate responsibilities.

2.      Email the new member’s contact information to the Chapter using Outlook

3.      Notify the Newsletter Chair of any changes or additions to the Roster so members will receive the revised information on a timely basis.

4.      Notify the Website Chair the new member information so the website can be updated.

5.      Update your Committee binder with pertinent information and bring your binder with you to all Chapter and Board meetings that you attend.

6.      Ensure all documentation is in your binder before forwarding the binder to the newly selected committee chair at the transition meeting in July.

7.      Attend all Board meetings or provide a report to your Board representative prior to each Board meeting

a.       Dates and location are noted in Tab 1 of this binder.

Timelines

Monthly

·        Tenth of Month – Articles/updates due to the Newsletter, Publicity, and Website Committee Chairs, as needed.

·        Fourth Monday of each month – Submit your committee Report to your Board representative, unless you plan to attend the Board meeting on that Tuesday.

July

·        Update Roster with new officer information.

June

·        Submit fiscal year-end report to Chapter President by June 15th.

o   Form is located on our website (www.iaap-tulsa.org).

July