VISUALIZE
1. Know the purpose and objectives of your committee.
2. Evaluate previous records and recommendations, if available.
3. Know when the project is scheduled to begin and when it is to be completed.
4. Determine what financing is required or how much is already budgeted.
5. Complete the Chairman’s Planning Report and submit it to your directors.
ORGANIZE
1. Call your first committee meeting to inform the members of your committee about the project and how you plan to run it. Try for 100% attendance at the first committee meeting.
2. Plan the entire project, scheduling work to avoid the last-minute rush.
3. Delegate authority and be sure each member knows exactly what she is supposed to do. Appoint a secretary and treasurer in advance, if they are needed.
4. Be sure committee members know the procedure to be used in charging materials and paying bills. Keep receipts.
5. Check with the Publicity Chairman for the procedure and scheduling of pictures and news releases.
6. Contact the chapter photographer concerning pictures you will need taken.
REALIZE
1. FOLLOW THROUGH is one of the most important aspects of chairmanship, yet it is often the most neglected and is where most committee failures begin.
2. Follow through by checking frequently with your sub-committee chairman.
3. Work closely with your directors and keep them fully informed as meetings and activities progress.
4. The Chapter Bulletin (THE TULSAN) is an important means of communicating; use it fully to keep the membership informed and to give credit where credit is due.
5. The right to have competent chapter officers and persons in other leadership positions.
6. The right to well-run business meetings conducted in a professional manner.
7. The right to exchange ideas and keep up-to-date on changes in the secretarial profession.
8. The right to be fully informed on all matters pertaining to our Association.
9. The right to receive full value for membership dues.
10. The right to benefit from and enjoy being a member of this Association.
SUMMARIZE
1. Keep a file of material for your final report, including newspaper clippings and a detailed list of your committee activities.
2. Give your committee members credit publicly.
3. Be prepared to give brief, but informative reports when necessary at regular membership meetings.
4. Consult the chapter Treasurer in making a final financial statement and settlement of finances.
5. Write thank-you letters to all non-members who cooperated with your committee in making the project a success.
6. Complete your report immediately after the project. Seek help if necessary.
7. Turn in completed reports and brochures to the chapter Secretary.